# Review processed documents

Check a successfully processed document and mark the completed review for your colleagues.

Source: https://ziffa.io/user-guide/review-processed-documents

Use this for a document that has already processed successfully. Files in Pending Review follow a [different workflow](https://ziffa.io/user-guide/resolve-documents-needing-attention).

## 1. Find and open the document

Open **Documents**, filter to the Entity, and select the file. For this example, open **Seabreeze invoice.pdf**. A completed row in Processing files also opens its preview.

Check **Business details** for the Entity, type, and storage folder. Use **Open file** when you need to check the stored file.

![A successfully processed fictional invoice beside its extracted supplier reference, date, and amount in the Review tab.](https://ziffa.io/user-guide/images/document-completed.webp)

*The document and its details appear together. Check the Entity and status before reviewing the values.*

## 2. Compare the extracted values with the original

Open **Review**. Compare the values with the file itself, including names, dates, references, and amounts that matter for this document type.

Use previous/next or the document selector to move through the current set. On a small screen, the preview and details stack; you do not need to close the document to reach the next one.

## 3. Correct anything that is wrong

Select **Edit** in Review, correct the fields, and select **Save fields**. Cancel if you do not want to keep an edit. Check the displayed values after saving. Open **Activity**, then **View details** on the edit event, to see who changed each value and its **Before** and **After** values.

![The invoice field editor with supplier reference, document date, net amount, Cancel, and Save fields.](https://ziffa.io/user-guide/images/document-edit.webp)

*Correct extracted values against the source. Save the edit before taking another action.*

If the document type is wrong, use the type-change control in **Business details**. A new type extracts a new set of fields. When retaining the same type, leave **Re-extract fields from the document** unchecked if you need to preserve manual corrections. See [Document review actions](https://ziffa.io/user-guide/document-review-actions).

## 4. Mark the check complete

If you use **Publish to Xero**, a successful publish including the file attachment marks the document **Reviewed** automatically. Check the outcome in **Activity**; a failed or unconfirmed attempt does not complete the review. See [Document activity](https://ziffa.io/user-guide/document-review-actions#check-document-activity) before retrying a failed publish.

When you are satisfied, select the checkmark **Reviewed** control near the document title. Check **Business details** for the **Reviewed** status. This tells colleagues that the check has been completed; the header’s **Ready** badge describes processing.

**Finish corrections first. Reviewed is a one-way checkpoint:** the interface then prevents changes to extracted values and document type, and there is no unmark action.

![The fictional invoice marked Reviewed after the final human check.](https://ziffa.io/user-guide/images/document-reviewed.webp)

*Reviewed marks the final human check. It is separate from processing or organising the file.*

The control depends on your access and the document's status. Ask the responsible colleague if you cannot complete the check; do not mark a file reviewed while it still needs correction.