Client documents collected, checked and filed automatically.
They land straight in your own SharePoint or Google Drive - with the chasing and deadline-tracking handled for you. So you take on more clients without hiring more admin.
Files never leave your storage
Your documents stay in your own SharePoint or Google Drive. Ziffa files into it - it never holds them.
Complete client info, without chasing
Ziffa collects, validates and chases for everything you need - so it arrives correct and complete.
Focus on real work, not admin
The collection, renaming and filing run in the background. Your team does what clients actually pay for.
Follow a document through Ziffa.
Keep scrolling — watch client documents get collected, understood, checked, filed and pushed into your tools. Nobody on your team touches a thing.
Ziffa requested these documents automatically — deadlines are created for each client from Maltese statutory requirements, and clients are chased until everything is in.
3 documents filed · 1 sent back automatically for a retake
Ziffa Every extracted field can be pushed straight into the tools you already run on — no re-keying.
You're not understaffed. You're over-admin'd.
Most firms hit the same ceiling. Every new client means more documents to chase, more files to rename, more folders to fix. So you hire — and the admin grows right back.
The real growth constraint
Hours every week spent emailing clients for missing or incorrect documents - then chasing the corrections.
Your team is burned out
You think you're at max capacity. Not because your team can't do more - because every new client means more admin.
The invisible admin tax
Hours vanish chasing missing files, renaming documents and fixing messy folder structures.
The assistant that doesn't need managing.
Onboard a client in minutes, not days.
Add the client, pick their services, generate a branded proposal and engagement letter, and send it for digital signature.
Collect documents without chasing.
Each client gets a single upload link - or an email address to forward to. No logins, no accounts. Anything missing or incorrect, Ziffa chases the client for you until it's in.
Ziffa reads, checks and files every document.
Each file is recognised, its key data extracted and checked, then renamed and filed into the right folder in your own SharePoint or Drive.
Deadlines, work and billing.
No more deadline spreadsheets. Ziffa creates the tasks, reminds the client, assigns the work, and shows the whole firm what's done, stuck or still waiting - with billable time logged against the right client and task.
Your storage stays where it is - it is just organised automatically.
Ziffa isn't a new place to put your files. It runs on top of the SharePoint or Google Drive you already use — a courier that files documents into your storage, not a warehouse that holds them.
You keep control
Ziffa handles the collection and filing. The KYC, risk and compliance calls stay yours.
No migration
Nothing gets ripped out. Ziffa adds a layer - it doesn't replace your stack.
Built for Malta
It already knows the work — MBR, FIAU and KYC documents, VAT and tax deadlines, statutory dates.
Here's what actually changes.
We implement Ziffa with you, tailored to how your firm works — so you deliver faster and grow without adding headcount.
More clients, same team
Reclaim the hours lost to admin - and use them to serve more clients without adding headcount.
Nothing falls through the cracks
Deadlines track themselves. Reminders go out automatically. Every file is ready the moment you need it.
Audit-ready, always
Standardised client files mean clean handovers, less key-person risk, and a complete record for every client.
Built for firms that can't afford to stay manual.
Your staff are qualified professionals spending their days on admin. That's not a people problem - it's a systems problem. Ziffa handles the collection, the chasing, the filing. Your team does the work clients actually pay for.
- Smooth client onboarding
- Submissions named, filed and kept consistent
- Reporting deadlines tracked automatically
- Bookkeeping documents captured, line-items coded and ready for export to accounting software
The CSPs winning clients aren't working harder - they automated the chase. Ziffa lets you match their speed without matching their headcount. Complete, correct documents ready for review in days, not weeks.
- Frictionless KYC information collection
- Automatic validation built in
- MBR forms auto-populated - no re-keying
- Expiry alerts before documents go stale
Heavy on document collection, deadline-driven, ISA-bound. Ziffa gets every client file complete, current and traceable - so the collection and chasing stop eating your fieldwork time.
- Standardised, complete client files
- Document requests and reminders run automatically
- Documents validated before they reach review
- Audit-ready packs on demand
Everything you need. Nothing you don't.
The whole admin grind - collecting, classifying, naming, chasing, validating, tracking, filing - handled.
Document intelligence
Bank statements, invoices, receipts, IDs, contracts - recognised, key data extracted, renamed consistently and filed.
Filing stops being anyone's job.Validation built in
Every document is checked against what you asked for - completeness, timeliness and accuracy. Only correct documents reach your team.
No more back-and-forth with clients.Deadlines & automated chasing
Statutory dates - VAT, provisional tax, corporate tax, audited financial statements, MBR - generate tasks automatically, and Ziffa chases clients for anything missing.
You stop chasing.Onboarding & KYC
Add a client and pick their services; Ziffa builds the intake, pre-fills the due-diligence forms from their documents, and routes the engagement for signature.
You just make the risk call.Form & report generation
MBR forms, engagement letters, letters of representation, proposals, reports - auto-populated from verified client data.
No more manual filling up of forms.Time logging & billing
Log billable time against each client and service as the work happens.
Every hour your team delivers can be easily logged, allowing you to gain accurate insights on pricing and margins.Expiry tracking
ID expiring in 30 days? A KYC document going stale? Ziffa flags it first.
Never caught with an out-of-date document.Completeness dashboard
A live view of which clients are complete, which are missing documents, and which need attention.
No more wondering where things stand.Audit-ready exports
Generate a complete, indexed document pack for any client - ready to hand to an auditor or archive.
A clean evidence trail, on demand.Connects to your stack
Connect to KYC-P, Xero, Sage or other software you use; route documents for signature via Firma.
Your work simply becomes review and judgement.Simple, transparent pricing.
Less than €2 per client, per month. Most firms don't realise how much document admin is already costing them — until they take the assessment.
What's document admin really costing you?
5 questions. 60 seconds. See what your team is spending on low-value work every month - and what that adds up to over a year.
Where is your practice leaking time?
A 2-minute assessment scoring your document workflows across collection, filing, onboarding and compliance. You get an efficiency score, quick wins, and - if you qualify - an invitation to a no-obligation Fit Audit.
Is Ziffa right for you?
A great fit if...
- You already run on Google Drive or SharePoint
- You receive a lot of unstructured client documents every month — digital or hard copy
- You're losing hours to chasing documents and repeating the same requirements
- You're still tracking deadlines in spreadsheets
- You want clean, audit-ready files without piling more low-skill work on your team
Probably not, if...
- You'd rather keep chasing clients and tracking deadlines in spreadsheets
- You only manage a handful of clients — there isn't enough admin yet to make it pay off
- You need a full KYC/AML risk-assessment engine — Ziffa collects and validates; you make the risk call
- You just want a generic document-management tool
Straight answers to what firms ask us most.
What is Ziffa? +
Ziffa is a document automation and compliance platform built specifically for Maltese accounting firms, audit firms and Corporate Service Providers. It collects, validates, classifies, renames and files your clients' documents into your own SharePoint or Google Drive, and tracks the statutory deadlines that come with each service. It runs on top of the storage you already use, so there's no new system for your team to learn.
Do we really have to learn new software? +
No. Ziffa connects to the SharePoint or Google Drive you already use and organises documents in the background. To your team, files simply show up in the right folder, correctly named.
Will our clients need to create accounts or log in? +
No. Each client gets a single upload link, or an email address they can forward documents to. They drag, drop and they're done — no accounts, no passwords.
What about shoebox clients and paper receipts? +
Scan the bundle and upload it in one go. Ziffa classifies, renames and files each document to the right client and period, and flags anything that's missing. Photos, scans and PDFs all work.
Does Ziffa replace our accounting software (Xero, QuickBooks, Sage)? +
No. Ziffa isn't an accounting package. It handles the document layer that feeds them — capturing, validating and filing the source documents — and can export clean data straight into your accounting software.
Is Ziffa a full KYC/AML risk-assessment engine? +
No. Ziffa collects, validates and organises your KYC/CDD documents and pre-fills your due-diligence forms, but the risk decision stays with you. If you run a dedicated KYC platform, Ziffa can feed clean, validated information into it.
Is our data secure, and does Ziffa store our files? +
The original documents remain in your own storage. Think of Ziffa as a courier that files documents into your SharePoint or Google Drive, not a warehouse that holds them. Your existing security and access controls stay fully in force.
Is Ziffa GDPR-compliant? +
Yes. Your documents stay in your own EU-based storage, and Ziffa holds only limited extracted data — 30 days by default, and configurable — so your existing GDPR posture is preserved rather than handed to a third party.
Is Ziffa actually built for Malta? +
Built for Malta from the ground up. Ziffa understands 140+ Maltese document types and is built around the regulators that govern your work — MBR, FIAU, MTCA, MFSA, Identità and Jobsplus — including Maltese document formats and statutory deadlines.
How long does it take to get up and running? +
It starts with a 30-minute meeting to map your firm's workflows. Implementation is then scheduled at your convenience, typically within 15 working days, and we configure everything with you — folders, filing rules, document checklists and deadlines.
What does it cost? +
Pricing scales with your active client count and works out to less than €2 per client, per month. There's a one-time implementation fee, quoted after the free workflow audit once we understand your setup.
Is there a minimum commitment? +
Yes — a 12-month minimum from go-live. Founding partners also get the first two months free (first subscription invoice in month three).
Why not just keep using Drive folders and an Excel deadline tracker? +
You can — that's exactly what Ziffa replaces, and it works until it doesn't. The hidden cost is the hours each week your team spends chasing, renaming and filing by hand, plus the risk of a deadline slipping. Ziffa runs that whole layer automatically, inside the same Drive you already use.
How is Ziffa different from Dext? +
Dext extracts data well for a handful of document types. Ziffa covers the broader Maltese regulatory load — MBR forms, KYC/CDD documents, statutory deadlines, expiry tracking and validation — across 140+ document types, and automates the entire client lifecycle, not just document processing.
Last word The admin won't fix itself.
Every firm we talk to already knows the document grind is costing them — long hours, staff headcount, missed deadlines. The question is whether you fix it now, or in 12 months with twice the clients and the same problem 10 times worse.